Supplier Registration Overview
Click here for the downloadable Exhibitor Kit.
Supplier Delegate Information
(CVBs, Destinations, Attractions, Accommodations, Restaurants)
Qualification
Suppliers of a tourism product who have businesses (a physical site) in one or more of the Travel South USA member states including Alabama, Arkansas, Georgia, Kentucky, Louisiana, Mississippi, North Carolina, South Carolina, Tennessee, Virginia and West Virginia are eligible to participate at Showcase.
Management companies are eligible to attend when 75% of the company’s properties or attractions are located in the Travel South USA region (does not apply to headquarters of national hotel chains). A list of all hotels managed or owned, including street addresses, must be attached to the registration form.
The Showcase Marketplace floor has a designated multi-state aisle for Suppliers that operate in two or more Travel South USA states.
Second delegates may share one (1) appointment book.
Receptive operators must meet the qualifications outlined above to participate as a Supplier. Companies must do outbound business in at least three Travel South USA states and may be asked to submit references and/or itineraries to attend as a Buyer.
North American tour operators are invited as Buyers and must qualify to participate. Travel South USA invites tour operators who have been recommended by Suppliers or other tour operators.
Supplier registrations will be accepted on a first come-first serve basis until all space is sold out.
Online registration is strongly encouraged; if you need assistance, please contact Travel South USA.
Use of booth space is restricted to the company whose name appears on the registration form. The booth holder may not sublet nor assign any portion of the same at any time.
Booth assignments, florist forms and shipping forms are available at the Marketplace.
Fees
Supplier Registration Fees for 2012:
- Booth - One Delegate - $1265
(includes one booth and appointment book)
- Booth - Two Delegates - $1855
(includes one booth and appointment book)
- Booth Share- $1855
($618.33 per delegate - up to three delegates from different organizations sharing one booth and appointment book)
Booth: The registration fee for one delegate with one appointment book is $1,265.00. Two delegates sharing one appointment book is $1855.00 ($927.50 per delegate).
Booth Share: In an effort to encourage local alliances and make it more feasible for attractions and destinations to participate in Showcase, we also offer a Booth Share option allowing three delegates to share a booth with one appointment book. The cost is $1855 ($618.33 per delegate). A destination might bring a representative from a local hotel and/or attraction or three attractions might join forces to form a marketing alliance to promote local itineraries or packages.
Applications for registration will be accepted only when accompanied by a credit card, check or purchase order number. The fees include the registration, appointment schedule, social functions and activities which are part of the official program.
The online registration confirmation serves as an invoice and is due immediately. However, payment does not guarantee acceptance into Showcase. Official notice of acceptance and confirmation will be sent via email after the registration has been submitted and processed.
Accommodations are not included.
All delegates are welcome to attend all social and educational events.
Due to the business nature of Showcase, Supplier spouse registrations are not provided.
Registration fees are due immediately. Purchase orders must be paid in full by 5:00 p.m., December 7, 2011. For those companies drawn from the waiting list, payment is due 30 days after confirmation. Non-payment will result in the forfeiture of booth space. There are no exceptions.
There is an additional charge of $50.00 for name changes after February 10, 2012.
Refunds
Cancellation policy: Full refund with written cancellation prior to December 7, 2011. 50% refund with written cancellation received between December 8, 2011 and January 16, 2012. There are no refunds after 5:00pm January 16, 2012. There are no exceptions.
Registration Form
Downloadable Supplier Registration Form